Nonprofit grant tracker template

Education and nonprofit grants

You aim to do good in the world, not get lost in administrative details. If you've been juggling nonprofit grant applications and struggling to track your grant funds and deadlines, this grant tracker template is for you.

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Whether you're searching for new funding, managing existing programs, or looking to streamline grant tracking workflows, Airtable's nonprofit grant tracker helps you monitor application statuses, track funding amounts, manage stakeholders, and get a clear view of upcoming deadlines.

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Try Airtable's free grant tracking template

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How to use the nonprofit grant tracker template

• See application statuses at a glance: The template's Grant Applications table tracks every application with a status field covering In progress, Next steps needed, Pending, Funded, and Denied. In the Funding Status pipeline view, all grant applications appear on a Kanban board. Drag and drop cards to move them between stages or reorder priorities. This gives you instant insight into where each application stands.
• Stay ahead of due dates: Each grant application includes a Deadline field so submission dates are always captured alongside the rest of the application record. Calendar views display application deadlines and upcoming due dates so you never miss a critical submission. This helps teams prioritize action across multiple concurrent applications without relying on separate reminders or spreadsheets.
• Organize information efficiently: The template links Grant Applications to Foundations, Foundation Contacts, and Programs, so every application carries full context about who's funding it, who to contact, and which initiative it supports. Use filters to sort applications by status, type, or grant proposal details. Pre-built views highlight successfully funded applications, so your team can focus on next steps.

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Why choose this nonprofit grant tracker?

As your project management needs grow, spreadsheets alone may not be enough. A robust grant management tracker can connect your workspace, automate repetitive tasks, and provide real-time dashboards for your team.

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Short-handed? You can create custom views for teams of any size, keeping everyone on the same page. Pre-built automations notify team members when application statuses change or when funding amounts are updated. Weekly emails or updates can be sent automatically, reducing manual effort.

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Who should use this template?

This tracker template is ideal for anyone involved in nonprofit fundraising, from grant applicants to administrators managing grant funds. It helps staff focus on initiatives without getting bogged down in spreadsheet templates or manual grant tracking.

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Tips for getting started

Customize for your organization

Every table, field, and view can be adjusted to match your unique grant management workflows. You can add new fields to the Grant Applications, Foundations, Foundation Contacts, or Programs tables, or build new interfaces to visualize your grant pipeline. This helps the template grow alongside your organization without requiring a rebuild from scratch.

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Track your contacts and initiatives

The Foundations table stores each funding organization's name, description, website, and linked contacts, while the Foundation Contacts directory captures names, email addresses, phone numbers, and relationship notes. Link foundation contacts to applications to ensure you know who to contact when deadlines approach. This helps teams manage funder relationships alongside application logistics in one place.

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Use complex fields for precision

Fields like Application Type (Report, Concept paper, or Response to RFP) and Type of Project (Arts education, STEM education, Sports, Mentorship, and more) let you capture detailed aspects of each grant application. These fields make it easy to filter and segment your pipeline by initiative type or submission format. This helps program managers quickly surface the applications most relevant to their work.

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Frequently asked questions

What is a nonprofit grant tracker template?

A nonprofit grant tracker template is a tool that helps organizations manage grant applications, track funding amounts, monitor due dates, and oversee stakeholders in one centralized workspace. It can streamline workflows and make grant management more efficient.

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Who can use this template?

This template is ideal for nonprofit staff, grant writers, program managers, or anyone involved in fundraising and grant management. It works for individuals as well as teams of any size, from small organizations to large institutions.

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Can I track deadlines and application statuses?

Yes. The template includes a Deadline field and status tracking across five stages, In progress, Next steps needed, Pending, Funded, and Denied, alongside calendar views for upcoming due dates. You can filter applications by type, status, or priority to ensure no deadlines are missed.

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Does it support automation?

Yes. You can set up automations to notify team members when an application's status changes, when funding milestones are reached, or to send weekly updates, reducing manual follow-ups. Omni can also help you build these automations by describing what you need in plain language.

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Can I use this template with Excel or Google Sheets?

Absolutely. The template can export data to Excel or Google Sheets for reporting, further analysis, or financial tracking. It also integrates with other tools in your workspace for real-time updates.

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Is the template customizable?

Yes. You can edit tables, fields, records, and views to match your organization's workflow. You can track grant proposals, funding amounts, team members, or any other data relevant to your nonprofit initiatives.

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Can this template help me track funding amounts and grant funds?

Yes. Each grant application includes Amount requested and Amount received fields, so you can monitor total funding received, pending grant amounts, and track financial reports for each initiative. Omni can calculate totals and surface funding trends across your portfolio instantly.

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What types of dashboards are included?

The template supports visual dashboards to monitor key metrics such as application statuses, upcoming deadlines, funding totals, and team member responsibilities. These dashboards provide quick insights for strategic planning and reporting.

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Are there tutorials or webinars available?

Yes. Airtable provides tutorials and webinars to help users optimize workflows, automate processes, and make the most of the nonprofit grant tracker template.

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Can multiple team members collaborate on this template in real time?

Yes. The template supports real-time collaboration, allowing all team members to access, update, and monitor grant applications simultaneously, improving communication and project management efficiency.

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Optional integrations and enhancements

• Excel or Google Sheets exports for additional analysis
• Microsoft tools for workflow automation
• Gantt chart views for project timelines
• Track key metrics, financial reports, and funding amounts across initiatives
• Join our webinars and access tutorials for advanced grant tracking strategies

Managing nonprofit grants can quickly become overwhelming. Between keeping track of grant applications, monitoring funding amounts, and coordinating team members, it’s easy to get lost in administrative details. This nonprofit grant tracker template is designed to simplify your workflows, helping you focus on supporting your mission and advancing initiatives.

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Whether you’re seeking new funding sources, managing existing grants, or trying to get a clear picture of your overall grant management efforts, this template provides visibility and control. With Airtable’s nonprofit grant tracker, you can organize grant proposals, track application statuses, and manage both internal and external stakeholders in a single workspace.

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Try our free Grant Tracking template here