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Overview

Managing finances is usually a small business owner’s least-favorite task. But a well-managed budget—along with an easy-to-use budget tracker—can be empowering. It frees up company owners and employees to focus on running the business, rather than fretting over the bills.

A small business budget tracker, like a personal budget tracker, should be completely intuitive. No matter how many employees are at your company, every person should help track expenses and play a part in balancing the checkbook.

Why our small business budget template?

You can use Airtable’s small business budget template to:

  • Anticipate expenses. Project monthly business income and expenses on the template’s Budget table. You can start using the template in any month. Simply add your income to the Income table, and expenses to the Expenses table. The template will calculate both your actual budget, as well as a projected budget, in real time using a formula.
  • See changes over time. Once you’ve added income and expenses to the base, use a formula to automatically calculate your remaining monthly balance. Then slice and dice your budget with different views. This helps you understand how certain expense types are changing over time—things like anticipated salaries, expenditures by month, or other costs like utilities, insurance, and rent.
  • Share critical budget details. This template simplifies sharing important budget milestones—like your total income in 2019—with just a few clicks, using a handy extension. Need to fire off a monthly cash flow report to an outside entity, like the bank? Send a password-protected overview in seconds.

Who is this small business budget template for?

This template is ideal for small and medium businesses looking to gain a deeper understanding of their spending and income, as well as those handling finances at expanding startups.

With Airtable, you can forgo the clunky accounting software. This template, along with other pre-built templates for managing projects and planning events, makes it easy to run a lean operation where all of your essential information is in one place.

Tips for getting started with our small business budget tracker

This template can make budgeting as easy as XYZ. Here are a few quick tips:

  • Make sure you’re aware of all expenses. Tracking expenses can be unruly when those charges live in a wide variety of payment systems or bank accounts. When you build a budget, note all the different types of expenses and set a schedule for checking them. In Airtable, you can build a simple automation that sends an alert at a scheduled time each day, week, or month.
  • Customize the template to fit your business. Everything in this template is customizable, so you can add, edit, or remove any tables, fields, records, or views. Some companies get small cash infusions each day, some receive payouts quarterly or less frequently. Design your budget in a way that gives insight into how your expenses are growing and changing.
  • Empower your employees. Most budgeting decisions involve more than one person. Encourage employees, vendors, and other stakeholders to participate in the budget by keeping financial information up to date and all in one place. Sharing specific views of a monthly budget provides important context for daily work.

Ready to streamline your work with the best small business budget tracker around? Download our free template here.

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