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Overview

Impending deadlines. Critical collaborators. Tiny tasks. They all make up a small—but essential—part of project tracking. And while many project tracking tools are good at managing a part of the process, very few do it all well.

That’s why we built this project-tracking template. With Airtable’s state-of-the-art features, you can connect it all: your tasks, budget, stakeholders, assets, and more. Then you can customize it to your liking, whether you’re sending a specific view to a colleague or launching complex scripting blocks to generate new projects with a single click.

You can use the Airtable project-tracker template to:

  • Categorize. How does each task ladder up to your goals, OKRs, and stakeholders? With Airtable’s multi-faceted fields, you can assign each task a category, tag specific collaborators, and even link records to multiple projects.
  • Organize. Big projects can become big headaches. That is, unless your project planning is well-organized. Because Airtable is a relational database, it’s easy to filter, group, hide or share just the information you need at any given moment.
  • Prioritize. You can easily assign due dates for deliverables, estimate time commitments, plan sprints, and more for each project. Then, you can watch your projects come to completion on a calendar, a Gantt chart, or a timeline view.

>Download our free project tracker template

What is project tracking?

Project tracking is the simple act of recognizing your vital projects, then recording all the small ways you’re moving them forward. Of course, in practice, it’s a bit more complicated.

We juggle an endless list of business priorities, team tasks, and plain-old chores each day.

And whether we know it or not, each item on the list is part of a more significant project—whether it’s revamping your company’s logo or renovating your kitchen.

This project management template is flexible enough for start-ups, small businesses, project and product managers, freelancers, consulting firms, and more.

Why our project tracker?

Project tracking should allow you to easily set deadlines, view the previous progression, and make updates in real-time. And while fancy journaling methods or meticulous Google Sheets and Excel spreadsheets can occasionally suffice, a more scalable project tracker can let you connect apps, automations, and people.

Airtable’s project-tracking template is as scalable as it gets. You can create custom-tailored views of your project management workflow with a few taps. Views ensure each team member can focus on the status of their tasks while also keeping executives up-to-date on the overall project status and project timeline.

Who is this project tracker template for?

While anyone can use our project-tracking template, its collaboration features will be perfect for startups, small businesses, project or product managers, freelancers, and consulting firms.

It’s the ideal template for agile teams who want a project management tool to connect to integrations, display real-time dashboards, and more.

Tips to get started with our project tracker

Are you ready to streamline your project tracking? Here are a few quick tips to help you get started.

  • Make it your own. We’ve populated each field with examples of tasks from a theoretical design company. While you begin to fill in your own work, don’t be afraid to reorder, delete, and reorganize the template to make it more intuitive to you and your process.
  • Try a new view. Views are a powerful feature in Airtable, which allows you to see your data in various ways. You can reorganize your data and track tasks with a calendar, on a kanban board, or across a timeline with just a few clicks.
  • Invite collaborators. Most projects include more than one person. Inviting colleagues, vendors, and stakeholders is a cinch with Airtable’s intuitive share options. You can easily set permissions while sharing to allow fellow collaborators to start updating data in real-time while ensuring others can drop comments without editing the data.

Ready to start streamlining work with the best project management software around? Download our free template here.

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