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Overview

Hey, where’d all the paperclips go? Is the printer out of toner?

Not this time! Thanks to Airtable’s Office Inventory Management Template, it’s a cinch to keep track of all your office supplies, costs, and sources. And that makes it easier to budget accordingly and order supplies before they run out. This template will save you a lot of time, questions, and hassle.

Why our office inventory management template?

When you’re dealing with hundreds—maybe even thousands—of unique items, many requiring scheduled refills, an Excel spreadsheet’s just not going to cut it. Thankfully, Airtable’s Office Inventory template is designed with flexibility in mind.

Our template features a straightforward grid view that lets you track where supplies are from, when they’ve been ordered, and how much they’ll cost. Plus, with Airtable you can send your colleagues a form and let them request supplies—simply send the link and they can tell you what they’d like restocked and where to get it.

What is an office inventory?

You probably know what office supply inventory is—it’s all the stuff in your office. Right? Sort of.

Office inventory is more than just notepads and highlighters. It’s the office furniture in every conference room, the tablet used to check in visitors, the Swedish flat-pack sofa in the waiting room, and even the blueberry yogurt in the fridge.

And while nobody is going to walk off with a desk, pens tend to disappear from time-to-time, and snacks require replenishing. But how do you know when it’s time to reorder? And how do you do simple inventory tracking without investing in expensive tracking software? That’s where a template can come in handy.

Who is this office inventory management template for?

This template is ideal for anyone in charge of supply management at a small business, startup or growing firm. And while it might be a little over-the-top for the remote workers in the mix, if you require a specific set of supplies at any moment, it can help individuals and small teams free up some brain space.

Use this template to track all of your supplies and equipment—whether you're keeping tabs on all of your equipment and office supplies or just planning the snack order you'll need to make next week.

Tips to get started with our office inventory management template

  • Customize this template for your own use and build your perfect inventory system.
  • Manage inventory with a simple click (to add or remove)
  • See what's in stock and out-of-stock at a glance (and make a report/shopping list)
  • Use the filters to quickly see what equipment is unassigned, or which office supplies still need to be reordered.
  • Create a form and send it to your colleagues. It’s a super easy, organized way to collect requests without needing to go through email or Slack to find them.

With all of your inventory and order lists in one intuitive database, you won't have to waste time drafting purchase orders and tracking down laptops anymore.

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