Making a film requires some otherworldly juggling. The pre-production process can reach epic cat-herding proportions, and a film crew list is your closest ally during this process.
But the crew list is not just a static list. It’s a dynamic, flexible, and highly functional asset that serves as a touchstone for the whole crew.
While a spreadsheet like Excel or Google Sheets can serve as a basic film crew list, they lack some pretty critical functionality. Here’s what you’ll get out of an Airtable base that you won’t find in your dollar-store spreadsheet.
Airtable’s film crew list template is simple to use, but robust in its functionality. It’s also customizable, so you can use it for a small indie passion project or a star-studded Cinematic Universe.
This template is ideal for producers and directors, or anyone overseeing the crew. It will help you stay organized and know exactly who’s doing what, every day and on every shot. Use it to track day rates, upload location release forms, hold signed film contracts for each crew member, and more.
And if you’d like to share it more broadly, this template can also serve as a central hub of information, ensuring everyone knows where they’re supposed to be and what they’re responsible for.
The film crew list typically contains key information pertaining to the production, such as:
With this template, you can organize all of this data into flexible, changeable views and drill down into detailed info on any particular team, vendor, location, or crew member.
Like any Airtable base, you can customize this film crew list template to make it your own. No two films are alike, and your film crew list should be as original as your vision.
Create additional fields for crew members, such as their daily rate or who referred them. Likewise, add or delete teams, LinkedIn or IMDB links, film locations, vendors, and more.
With Airtable, you can integrate it with popular apps you’re already using to run film production, such as Box to secure larger files, Evernote to take longform notes, Slack to communicate crew info, and more.
It’s a free download—and a great place to embed important documents, such as contracts and headshots for easy access. Try using it today. 🎥
Discover more free templates: indie film production template, film location scouting template, film budget template.