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Overview

Making a film requires some otherworldly juggling. The pre-production process can reach epic cat-herding proportions, and a film crew list is your closest ally during this process.

But the crew list is not just a static list. It’s a dynamic, flexible, and highly functional asset that serves as a touchstone for the whole crew.

Why our film crew list template?

While a spreadsheet like Excel or Google Sheets can serve as a basic film crew list, they lack some pretty critical functionality. Here’s what you’ll get out of an Airtable base that you won’t find in your dollar-store spreadsheet.

  • It can serve as both a daily call sheet and higher-level project management tool
  • It’s cloud-based and accessible to anyone with permission, from anywhere on or off set
  • It provides different views—the producer can see a gridlike overview of the film-crew hierarchy, while the lead photographer can see a visual chart of just the photography team
  • It’s both searchable and easily scannable, with the ability to drill down into the details of every film crew member

Airtable’s film crew list template is simple to use, but robust in its functionality. It’s also customizable, so you can use it for a small indie passion project or a star-studded Cinematic Universe.

Who is this film crew list template for?

This template is ideal for producers and directors, or anyone overseeing the crew. It will help you stay organized and know exactly who’s doing what, every day and on every shot. Use it to track day rates, upload location release forms, hold signed film contracts for each crew member, and more.

And if you’d like to share it more broadly, this template can also serve as a central hub of information, ensuring everyone knows where they’re supposed to be and what they’re responsible for.

What to include in a film crew list?

The film crew list typically contains key information pertaining to the production, such as:

  • Cast lists
  • Other teams (like production, camera, sound, makeup, and wardrobe)
  • Names and contact information for each crew member on the crew
  • Teams broken down by filming location
  • Vendors involved with the film

With this template, you can organize all of this data into flexible, changeable views and drill down into detailed info on any particular team, vendor, location, or crew member.

Tips to get started with our film crew list template

Like any Airtable base, you can customize this film crew list template to make it your own. No two films are alike, and your film crew list should be as original as your vision.

Create additional fields for crew members, such as their daily rate or who referred them. Likewise, add or delete teams, LinkedIn or IMDB links, film locations, vendors, and more.

With Airtable, you can integrate it with popular apps you’re already using to run film production, such as Box to secure larger files, Evernote to take longform notes, Slack to communicate crew info, and more.

It’s a free download—and a great place to embed important documents, such as contracts and headshots for easy access. Try using it today. 🎥

Discover more free templates: indie film production template, film location scouting template, film budget template.

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