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UTK College of Music Equipment Request

Equipment requests are reserved in the order that they are received. Please submit your form at least two business days in advance of your desired pickup day/time; there is no guarantee that your requested equipment will be available on short notice, nor that same-day requests will be fulfilled. Reservations are processed Mon/Wed/Thu, 7:30am–4:30pm. *Please note that this equipment is available exclusively to UTK College of Music students, faculty, and staff for university-related activities.

⚠️ As per UT policy, only the Requestor listed on this page or a designated technician paid through the university is permitted to use this equipment; you may not pay someone else privately to operate state-owned materials.
Educational tutorials and resources will be made available to you with your equipment reservation to assist you in using your requested materials.
    First & last name
    Please use your UT email address and verify it's correct
    Are you a student or faculty/staff?
    Is your request UT-initiated?
    UT-initiated activities are those that are directly sponsored, organized, or conducted by the University of Tennessee. e.g. academic courses, research projects, university events, and other official university business. Non-UT-initiated activities are those that are not directly sponsored, organized, or conducted by the University of Tennessee. These activities may involve UT personnel or resources but are primarily driven by external entities or personal interests. e.g. personal projects, private consulting, external collaborations in which UT is not the primary sponsor
    ⚠️ Some items (such as microphones and video cameras) are only available for short-term checkout, and some are exclusively permitted for on-campus use. Exceptions may be granted depending on the context and item availability; please make note of these distinctions when drafting your request.
    Visit the UTK COM Equipment Catalog for more information and to see the full list of materials available for circulation: https://tinyurl.com/UTKSOMEC
      Equipment Requested
      Please list the item(s) you'd like to reserve. If you are unsure of what specific items you need, please instead describe your project/request in detail and you will be assisted in securing the appropriate equipment.


      If you would like assistance in microphone selection, please describe: (1) What instrument(s) you're recording (including piano accompaniment), and (2) Which room(s) you are using.
      If these details vary across multiple sessions and/or you are recording outside of the Haslam Music Center, please describe your scenario in detail to ensure you will be matched with the appropriate equipment.


      Device Connectivity
      Does any of your requested equipment need to connect to a computer, phone, tablet, or similar device?
      Where will you be using the requested equipment?
      Check all that apply
      • Haslam Music Center
      • Alumni Memorial Building
      • Other on-campus location (please specify)
      • Off-campus location (please specify)
      Items can be picked up outside of normal business hours
      Items can be returned outside of normal business hours
      Additional Dates
      If you would like to reserve this equipment for additional dates, please list them here:


      Additional Notes
      If you have any additional context, questions, and/or information regarding your request that is not already in this form, please include it here.


      Add any relevant attachments here:
      Attach file
      Drop files here
      Terms and Conditions
      Any equipment checked out to you is your responsibility and must be used only by you for university business unless approved otherwise; it may not be loaned to individuals, organizations, or other students and faculty/staff members for personal use or financial gain. Your checkout privileges may be suspended or revoked if items are returned late, and you are financially responsible for anything that is lost or damaged beyond normal wear and tear while in your possession.

      Do not submit passwords through this form. Report malicious form