Scottish Ball Task Tracker
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Band
Count3
1
Price a few Bands
2
Finalize Band
3
Piper
4
Price various caterers
5
(Get catering info from venue)
6
Finalize caterer
7
Beverages
8
Solicit Sponsors
9
Solicit Raffle prizes
10
Draft a budget
11
Price florists
12
Discuss Board and Committee
13
Finalize Committee
14
Discuss Budget
15
Establish Ticket prices - discuss Early Bird option
16
Finalize date of event asap
17
Contact Caledonian Club
18
Door person, take payments and reconcile attendees with payment
19
Find out who owns logos
20
Populate website with content
21
Add logos and images
22
Feedback re website to Alex
23
Move our old url & Go live
24
Save the Date Cards (?)
25
Print Dance Cards
26
Finalize Rehearsal space
27
Establish Rehearsal Schedule
28
Maintain Facebook Group and Page
29
Recruit Laura Day
30
Set-up and maintain Instagram account
31
Set-up and maintain Til Tok account
32
All electronic campaigns via MailChimp
33
Vet new venues
34
Check date availabili
35
Get complete pricing and proposal
36
Finalize agreement with Venue
Drag to adjust the number of frozen columns
Band
7/9/2022
Band
7/15/2022
Band
Mick Burgess not available. Asking Kyle Dawson.
8/26/2022
Catering
3 options being considered: Michlle's Kitchen; O'Cabanon; JnD events
7/1/2022
Catering
Alex
They ended contract with their caterer. Won't get a new one until September.
7/1/2022
Catering
7/8/2022
Catering
7/8/2022
Financials, Raffle, and Sponsoring
Financials, Raffle, and Sponsoring
Margaret volunteered. Need entire team to try.
Financials, Raffle, and Sponsoring
7/1/2022
Florist
7/15/2022
Internal
Alex
Spike
David
Margaret
Joy
Win
Francis
Samantha
Jaye
6/28/2022
Internal
Alex
Spike
David
Margaret
Joy
Win
Francis
Samantha
Jaye
6/28/2022
Internal
Alex
Spike
David
Margaret
Joy
Win
Francis
Samantha
Jaye
6/28/2022
Internal
Alex
Spike
David
Margaret
Joy
Win
Francis
Samantha
Jaye
6/28/2022
Internal
Alex
Spike
David
Margaret
Joy
Win
Francis
Samantha
Jaye
November 12th.
6/28/2022
Internal
Find out if they are willing to partner. Our decision to go ahead will then depend on outcome of discussion. Emailed 6/29. OK
7/1/2022
Internal
Margaret
11/12/2022
Internal
Alex
Ask Chris / Kevin
6/30/2022
New Website
Alex
Rest of content will depend upon decisions taken (i.e. date of event, etc)
6/10/2022
New Website
Alex
6/28/2022
New Website
David
Spike
Margaret
Joy
Win
Francis
Samantha
6/30/2022
New Website
Alex
Need info from Chris. Give info to Member.buzz
7/8/2022
Printing
David
Optional, depending upon budget. NB will require $250 in postage.
7/15/2022
Printing
David
11/1/2022
Rehearsals
Jaye
7/8/2022
Rehearsals
Wednesday, Oct. 12th 6 - 8pm* Wednesday, Oct. 19th 6 - 8pm Wednesday, Oct. 26th 6 - 8pm* Wednesday Nov. 2nd 6 - 8 pm Friday, Nov. 11th 6 - 8pm* Saturday Nov. 12th 10am - 12 noon* Lorraine Bell from the Caledonian Club has offered up her building’s community room for many of our rehearsals. Those dates marked with an asterisk will be held at The Sutton, 959 First Avenue. There is no charge for the room rental. Food and beverages, including alcohol are allowed. NB So far, Lorraine has been able t
7/15/2022
Social Media & Promo
Jaye
Alex
Samantha
Andrew
Everyone on FB should be liking and sharing posts.
Social Media & Promo
Joy
(Try again to offer to name her as Junior member in exchange for sending to her list)
6/24/2022
Social Media & Promo
Samantha
Andrew
7/1/2022
Social Media & Promo
Samantha
Andrew
(Including posting clips from Rehearsals and after the Ball)
7/1/2022
Social Media & Promo
Alex
For: Save the Date, See-Hearsal; periodic announcements; Invitations
11/11/2022
Venue
Alex
David
Win
* Bohemian National Hall $6,000 space only. * Abigail Adams 2022 price $5,000 space only (neg.) * Midtown Loft & Terrace $9,000 space only * Good Shepard Church W.66 = $187.50 per hr for Sanctuary. Added charge for dining space. *Estonian House $600 + $400 for evening for space
6/10/2022
Venue
Alex
6/10/2022
Venue
Alex
Space info complete. Waiting for catering info
6/28/2022
Venue
6/30/2022
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