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Channel
In-Person Discussion
Count
6
1
Initial Request Analysis
2
Kick-off or Start-up Meeting
3
Stakeholder Expectations
4
Change Authorization Week 1
5
Change Authorization Week 2
6
Change Authorization Week 3
7
Project Justification; Business Case or Need for the Initiative
8
Sizing or Estimating, Evaluating Constraints and Assumptions
9
Initial or High-Level Plan
10
Proposal
11
Contract Award
12
Portfolio Prioritization
13
Initiative Strategy or Approach
14
Initiative Authorization
15
Risk Assessment Point
16
Request for Proposal
17
Individual Time Reporting Week 1
18
Individual Status Reporting Week 1
19
Project Team Diary Week 1
20
Issue Reporting and Logging Week 1
21
Issue Resolution Week 1
22
Change Order or Change Request Week 1
23
Individual Time Reporting Week 2
24
Individual Status Reporting Week 2
25
Project Team Diary Week 2
26
Issue Reporting and Logging Week 2
27
Issue Resolution Week 2
28
Change Order or Change Request Week 2
29
Individual Time Reporting Week 3
30
Individual Status Reporting Week 3
31
Project Team Diary Week 3
32
Issue Reporting and Logging Week 3
33
Issue Resolution Week 3
34
Change Order or Change Request Week 3
35
Executive Presentations or Briefing
36
Bidders’ Meeting
37
Work Package Assignment Week 1
38
Team Status Meetings Week 1
39
Work Package Assignment Week 2
40
Team Status Meetings Week 2
41
Work Package Assignment Week 3
42
Team Status Meetings Week 3
Channel
Formal Report
Count
5
Channel
Working Session
Count
2
Channel
Other Documentation
Count
21
Channel
Presentation
Count
1
Channel
Meeting / Call
Count
7
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Description
Related Documents
Audience
Primary Purpose
Date
Channel
Owner
Approval
Summary
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Refine initial business case request (see attached)
Decision-Makers
Broadcasting and Education
6/13/2017
In-Person Discussion
Doris Torres
Ann Kelly
Formal kickoff with team members to align on expectations and goals
Team Members
Collecting Information
6/22/2017
In-Person Discussion
Theresa Brown
Teresa Lawson
Set expectations with stakeholders on how and when to engage with team members
Sponsor
Project Governance
6/29/2017
In-Person Discussion
Edward Guerrero
Johnny Warren
Authorize the most productive changes
Executives
Project Governance
7/24/2017
In-Person Discussion
Joan Davidson
Jane Stephens
Authorize the most productive changes
Executives
Project Governance
7/31/2017
In-Person Discussion
Jane Stephens
Alexander Spencer
Authorize the most productive changes
Executives
Project Governance
8/7/2017
In-Person Discussion
Willie Cunningham
Alexander Spencer
This is the foundation of approval and project continuation
Executives
Decision-Makers
Project Governance
6/15/2017
Formal Report
Nancy Marshall
Willie Cunningham
Rapid top-down sizing for each initiative
Sponsor
Decision-Makers
Decision-Making
6/23/2017
Formal Report
Alexander Spencer
Shirley Howell
Document high-level plan of each initiative for submission to steering committee
Executives
Project Governance
6/28/2017
Formal Report
George Reed
Terry Herrera
Evaluate proposals from sellers based on RFP process
Decision-Makers
Decision-Making
7/11/2017
Formal Report
Katherine Rogers
Joan Davidson
Officially award contract to seller after proposal process
Seller
Sponsor
Decision-Making
7/14/2017
Formal Report
Terry Herrera
Willie Cunningham
Prioritize portfolios for highest impact for lowest cost
Sponsor
Steering Committee
Decision-Making
6/19/2017
Working Session
Johnny Warren
George Reed
Refine initiative approach for two-level tactical steps
Decision-Makers
Project Governance
6/26/2017
Working Session
Joan Davidson
Sean Hudson
Sign-off on initiative-level scope and workplan
Sponsor
Steering Committee
Decision-Making
6/21/2017
Other Documentation
Ann Kelly
Edward Guerrero
Assess potential downsides and weigh against potential upsides
Executives
Project Governance
6/27/2017
Other Documentation
Willie Cunningham
Katherine Rogers
RFP process with sellers
Seller
Collecting Information
7/4/2017
Other Documentation
Shirley Howell
Theresa Brown
Submit individual time reports to leadership
Steering Committee
Broadcasting and Education
7/18/2017
Other Documentation
Bobby Dunn
Edward Guerrero
Submit individual task status to leads
Steering Committee
Broadcasting and Education
7/18/2017
Other Documentation
Doris Torres
Teresa Lawson
Submit summary of team actions
Team Members
Broadcasting and Education
7/21/2017
Other Documentation
Nancy Marshall
Shirley Howell
Report issues encountered during the week
Sponsor
Decision-Makers
Decision-Making
7/20/2017
Other Documentation
Ann Kelly
Sean Hudson
Triage and resolve issues that have come up during the week
Decision-Makers
Executives
Decision-Making
7/20/2017
Other Documentation
Theresa Brown
Katherine Rogers
Submit any change requests to the plan
Executives
Dialogue
7/24/2017
Other Documentation
Alexander Spencer
Terry Herrera
Submit individual time reports to leadership
Steering Committee
Broadcasting and Education
7/25/2017
Other Documentation
George Reed
Doris Torres
Submit individual task status to leads
Steering Committee
Broadcasting and Education
7/25/2017
Other Documentation
Edward Guerrero
Nancy Marshall
Submit summary of team actions
Team Members
Broadcasting and Education
7/28/2017
Other Documentation
Teresa Lawson
Johnny Warren
Report issues encountered during the week
Sponsor
Decision-Makers
Decision-Making
7/27/2017
Other Documentation
Sean Hudson
Johnny Warren
Triage and resolve issues that have come up during the week
Decision-Makers
Executives
Decision-Making
7/27/2017
Other Documentation
Katherine Rogers
Ann Kelly
Submit any change requests to the plan
Executives
Dialogue
7/31/2017
Other Documentation
Terry Herrera
Theresa Brown
Submit individual time reports to leadership
Steering Committee
Broadcasting and Education
8/1/2017
Other Documentation
Doris Torres
Willie Cunningham
Submit individual task status to leads
Steering Committee
Broadcasting and Education
8/1/2017
Other Documentation
Nancy Marshall
George Reed
Submit summary of team actions
Team Members
Broadcasting and Education
8/4/2017
Other Documentation
Johnny Warren
Edward Guerrero
Report issues encountered during the week
Sponsor
Decision-Makers
Decision-Making
8/3/2017
Other Documentation
Theresa Brown
Shirley Howell
Triage and resolve issues that have come up during the week
Decision-Makers
Executives
Decision-Making
8/3/2017
Other Documentation
Alexander Spencer
Sean Hudson
Submit any change requests to the plan
Executives
Dialogue
8/7/2017
Other Documentation
Joan Davidson
Theresa Brown
Report on progress and plan with executives
Executives
Broadcasting and Education
6/30/2017
Presentation
Teresa Lawson
Ann Kelly
Conduct bidders' meetings for deeper engagement
Seller
Dialogue
7/6/2017
Meeting / Call
Sean Hudson
Alexander Spencer
Assign work to external vendors for week
Seller
Collecting Information
7/18/2017
Meeting / Call
Jane Stephens
George Reed
Meet to discuss end of week progress and any actions required to unblock process
Team Members
Project Governance
7/21/2017
Meeting / Call
Johnny Warren
Sean Hudson
Assign work to external vendors for week
Seller
Collecting Information
7/25/2017
Meeting / Call
Willie Cunningham
Bobby Dunn
Meet to discuss end of week progress and any actions required to unblock process
Team Members
Project Governance
7/28/2017
Meeting / Call
Shirley Howell
Ann Kelly
Assign work to external vendors for week
Seller
Collecting Information
8/1/2017
Meeting / Call
Bobby Dunn
Joan Davidson
Meet to discuss end of week progress and any actions required to unblock process
Team Members
Project Governance
8/4/2017
Meeting / Call
Ann Kelly
Teresa Lawson
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42 records
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Initial or High-Level Plan
Loaded
Activity
Initial or High-Level Plan
Description
Document high-level plan of each initiative for submission to steering committee
@
{name}
Related Documents
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Audience
Primary Purpose
Project Governance
Date
6/28/2017
Channel
Formal Report
Owner
Approval
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