Communication Activities
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Channel
In-Person Discussion
Count
6
1
Initial Request Analysis
2
Kick-off or Start-up Meeting
3
Stakeholder Expectations
4
Change Authorization Week 1
5
Change Authorization Week 2
6
Change Authorization Week 3
7
Project Justification; Business Case or Need for the Initiative
8
Sizing or Estimating, Evaluating Constraints and Assumptions
9
Initial or High-Level Plan
10
Proposal
11
Contract Award
12
Portfolio Prioritization
13
Initiative Strategy or Approach
Channel
Formal Report
Count
5
Channel
Working Session
Count
2
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Description
Related Documents
Audience
Primary Purpose
Date
Channel
Owner
Approval
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Refine initial business case request (see attached)
Decision-Makers
Broadcasting and Education
6/13/2017
In-Person Discussion
Formal kickoff with team members to align on expectations and goals
Team Members
Collecting Information
6/22/2017
In-Person Discussion
Set expectations with stakeholders on how and when to engage with team members
Sponsor
Project Governance
6/29/2017
In-Person Discussion
Authorize the most productive changes
Executives
Project Governance
7/24/2017
In-Person Discussion
Authorize the most productive changes
Executives
Project Governance
7/31/2017
In-Person Discussion
Authorize the most productive changes
Executives
Project Governance
8/7/2017
In-Person Discussion
This is the foundation of approval and project continuation
Executives
Decision-Makers
Project Governance
6/15/2017
Formal Report
Rapid top-down sizing for each initiative
Sponsor
Decision-Makers
Decision-Making
6/23/2017
Formal Report
Document high-level plan of each initiative for submission to steering committee
Executives
Project Governance
6/28/2017
Formal Report
Evaluate proposals from sellers based on RFP process
Decision-Makers
Decision-Making
7/11/2017
Formal Report
Officially award contract to seller after proposal process
Seller
Sponsor
Decision-Making
7/14/2017
Formal Report
Prioritize portfolios for highest impact for lowest cost
Sponsor
Steering Committee
Decision-Making
6/19/2017
Working Session
Refine initiative approach for two-level tactical steps
Decision-Makers
Project Governance
6/26/2017
Working Session
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