Community Spaces Booking Request Form

This form is for any University of Bristol student or staff looking to host a community event or activity in one of Bristol SU's Community Spaces: • The Bristol SU Living Rooms - Senate House • The Bristol SU Loft - Senate House • The Balloon Bar - The Richmond Building • Ground Floor Foyer - The Richmond Building To see availability in those spaces please see here: https://clemente7912.preview.softr.app/su-spaces-availability-calendar?show-toolbar=true We will only accept bookings for events that are appropriate to take place in an open community venue. Bookings should focus on giving students an opportunity to meet new people, try a new thing, or spend time together as a community. All applications are on a first come, first serve basis and are subject to approval by the Events team. Please ensure you answer all questions as fully as possible to support your event application. If you are a student looking for a private activity space instead - please call the SU student services team on 0117 331 8600 for an ad-hoc room booking. If you have any questions, please contact us on bristolsu-spaces@bristol.ac.uk

Please note the team is extremely busy and we aim to respond to requests within 5 working days. Please submit your request as far in advance as possible to avoid disappointment. Event requests submitted with fewer than five working days' notice will not be accepted.

Please tick to show you have read and understand the above

Your event should not be promoted or advertised until you have received confirmation from us of booking

Please tick to show you have read and understand the above

Your Name

What is your Email Address?

This is where our response will be sent, so please ensure it is an account you check regularly

I am a...

Student Group representative
Network representative
Individual Student
University Staff Member

Which venue would you like to request a booking in?

We do not take exclusive bookings for our community spaces. Please select the space you'd like to host your event and we will send you an offer for which area we think will work best within that space e.g. Living Room 1 Breakfast Bar/ Activity tables.

Do you have a specific date(s) in mind?

Due to a high number of requests, we cannot always guarantee availability on specific dates.

Check for specific availability

Please check here if you only wish to be sent an offer for the date or dates specified and do not wish to be sent an offer for other upcoming avilability,

Do you have specific times in mind?

Remember to include any set-up and pack-down time required before and after the event too.

Event / Activity Name

Events in community spaces must promote community, therefore we ask that events in community spaces should be open to everyone.

Please tick here to confirm your event will be open to everyone.

Please tell us about the event or activity you'd like to host in our spaces

Please give as much information as possible including the activities taking place, how much space you need, any food and drink plans, and any equipment or resources you're planning to bring with you.

Do you require any technical equipment or support?

Please note - we charge a small fee for any activity that requires a technician to be present. If you need a projector and screen you will need a HDMI port on your laptop, or to bring a suitable adaptor.

Expected Attendance

We need this information to manage multiple bookings taking place at once to ensure we're not exceeding venue capacity

Do you have any known accessibility requirements at this stage?

You can find a full breakdown of the SU buildings' accessibility here: www.accessable.co.uk/venues/richmond-building-city-of-bristol https://www.accessable.co.uk/university-of-bristol/access-guides/senate-house

How does your activity support Bristol SU's values?

Equality, Diversity & Inclusion Wellbeing Community Sustainability Fun

Is there anything else we should know about your event?

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